State Laws & Charts

Here is a form you can use when employees request a corrected or reissued W2.
Contact the Social Security Administration’s Employer Service Liaison Officers with questions about e-filing or submitting paper Copy A to the SSA. This chart shows all the contact information you need.
Use this worksheet to reconcile your four quarterly 941s and W-2s, so the amounts you report to the SSA and the IRS match.
Each state has its own W-2 e-filing thresholds and specifications. This chart summarizes those requirements.
If you filed at least 250 W-2s for 2014, you must report the aggregate cost of employees’ health benefits on their 2015 W-2s in Box 12 with Code DD; reporting on Form W-3 isn’t necessary. This chart lists health benefits and whether you must report them. The IRS has clarified that even if a benefit isn’t reportable, you may voluntarily report it.
Payroll pros, download this sheet to reconcile your payroll through the third quarter.
This chart lists the states and the test that each uses to determine workers’ status.
The federal FMLA doesn’t cover employees who take time off for school visits or to care for kids who aren’t seriously ill but who must stay home from school. That’s the province of state laws.
States’ electronic mandates for child support are all over the map. Some states, for example, mandate that withheld child support be remitted electronically; others don’t. This chart helps you get a handle on the electronic child support landscape.
Federal law sets the ground rules for employing teens, but state law controls the age at which they must obtain age certificates, working papers or parental consent letters and how long you must retain those documents. This information is summarized in this chart.