State Laws & Charts

You know who they are. They’re the same employees who call every year saying, oops, they lost their W-2s and need new ones. You have now entered the W-2 reissue zone. Your best bet is to have a solid policy on reissued W-2s.

Fly the plane!

December 21, 2022

Flying planes is complicated, so student pilots are taught to fly the plane and not worry about talking to air traffic control. Year-end is just as complicated, but you’re your own air traffic controller. Here are the final tasks you must accomplish now.
Children going to sleep with visions of sugarplums in their heads. Good. Employees going to sleep with visions of year-end bonuses in their heads. Also good. Payroll managers going to sleep without visions of W-2s in their heads. Great. Here’s the scoop on what you need to know to ensure a smooth W-2 process.
Internet retailers and fintech companies are pressing HR to offer employees the opportunity to pay for goods and loans in installments via paycheck withholding, selling it as a way for employees to build up good credit. Payroll should be leery of this new benefit.
Trick or treat! It’s a pretty simple menu. To avoid a huge year-end trick and ensure you have a sweet year-end, cross off these tasks from your to-do list.
Election Day is a scant two months away and everyone should exercise their franchise. You can help by letting employees take time off from work to vote. Of course, you may not have much choice in the matter; some states require you to give employees this time off.
If the last two years have taught employees anything, it’s that they want a better work-life balance—and many are willing to jump ship to get it. The beginning of the school year often highlights these issues. Now is the time to assess whether your work-life benefits are up to snuff.
What’s “on time” for a final payment of wages to an employee who’s fired? The answer matters, because in many states if you don’t pay on time, you’re on the hook for penalty wages on top of what’s due to the employee.
School’s out soon. If you’re going to hire teenagers this summer, hire carefully. The Fair Labor Standards Act controls the jobs and hours teenagers may work. And regardless of their ages, minors can’t work in hazardous occupations.
New hires have routinely been asked to provide Payroll with voided checks as part of the direct deposit enrollment process. NACHA, the organization of banks controlling electronic transactions, says you no longer need to collect voided checks.